commuting safety tips – Feeling safe at work is one of the most important things when working especially when it comes to commuting to work.
MyTeamSafe wants to help spread awareness to Lone workers commuting to work.
Commuting Safety Tips:
Try to cross at traffic lights or zebra crossings.
Slow and steady wins the race. Accidents are more likely to happen if you rush around, especially when not looking carefully at a crossing.
Night working? – Make sure that you are visible to road users by wearing light colored or fluorescent clothing in the dark.
Be careful when walking between queuing vehicles at lights or in slowing moving traffic, motorbikes and cyclist filter through traffic and may not see you easily.
Watch out for people indicating late or leaving their indicator on. Always make sure you leave plenty of room when crossing in front of a vehicle that’s indicating you never know they may have forgotten to turn it off.
Administrators can create new users into the appropriate groups.
Lone working permission enables this user to start/stop lone working sessions.
On-site list permission enables the user to receive a fire roster, triggered by SMS with the message ‘FIRE <pin>’. The roster arrives immediately afterwards to their primary email.
The primary email and SMS
contact details are used when a lone working session is active and the user has not checked-in on time. Additionally, the secondary contact details are useful for scenarios where the user might have a personal device that they can be contacted via in emergencies.
Creating A Strategy
Strategies enable you to set up custom lone working rules (how often to check-in, whether GPS should be captured) and escalations (who to contact when the user is late checking-in), depending on the risk associated to the roles (jobs) in your company.
Freq. Of user updates – How frequently the lone worker needs to check-in to the app, typically hourly (depends on the risk)
GPS accuracy – The GPS (map) feature can drain the battery, so it’s advised to not set this too frequently, to preserve the lone-workers battery.
Add Button – This will add a button to the MyTeamSafe app on your mobile device.
Panic Button – Once the panic function is ticked this will add a panic button to the MyTeamSafe app. Optionally you can also turn on the ‘shake’ mode, which requires the lone- worker to shake the device three times quickly to activate the panic mode.
An escalation indicates what must be done when the lone worker is late checking-in, you can target messages to the lone worker or supervisor, to their mobile app (push notifications), email, or text (SMS). Each message can be fully customized via templates.
The dashboard will provide an overview of everyone in the company (grouped together within the groups you define).
Staff can indicate whether they are on-site, off-site or absent.
This function is completely independent to the Lone Working facility.
When a lone worker has started a lone working session, the administrators can graphically see how long before they are due to check-in and whether they are late and whether escalations have occurred (push notifications, email, text / SMS)
This eye symbol allows you to view the recent GPS locations for a User for either the current active session or their last session. Included in the report is a table showing what escalations have occurred.
The pencil symbol allows you to edit any User information.
On The MyTeamSafe Lone Working App
Once your account has been set up you will receive an email confirmation with your login credentials.
This is the login screen (we are using iOS for this example, other devices are similar)
Type in your Username (email address) and Password (set up by the Administrator).
Click on the “Remember me?” button to save your details for later (keeps you logged in).
You can choose your on-site status (On-site, Off-site or Absent). The button with a white border confirms your choice.
All the regular Strategies available to you are shown in green. The default Strategy to use will be highlighted with a white border.
The PANIC strategy should be used in cases of an emergency.
Once you have chosen your Strategy it will confirm how often you will need to check-in (respond).
Click the green button twice to start your lone working session.
If you wish to stop a lone working session click the red button twice and enter your PIN.
The time remaining (minutes) before the lone worker needs to check in, is shown at the bottom of the screen.
When a check-in is required, an alarm will sound and you will be asked to confirm you are safe.
The number pad will show and you will be asked to confirm your PIN
Type in the PIN and press the green button. (NOTE: this will say “I’m Okay” for confirmation check in or “Finish” when you finish the session).
You will start another countdown if you have confirmed you are ok or you will go back to the home screen if you have terminated your session.
MyTeamSafe® is a lone-working app. Making sure your lone workers and employees check in regularly, notifying you as a supervisor that they are safe.
MyTeamSafe website – you can try our lone working solution free for 30 days, with text (SMS), email and push notifications.
Southern railway and London tube’s strikes that occur frequently have an impact not only on our everyday activity, but most importantly on our ability to get to work on time or even at all. According to the law, usually staff are not paid for travel delays; however, some companies could offer discretionary payments for travel disruption.
Today let’s talk about the best ways to organise the workforce in the situation of public transport cancellations.
Flexibility and work from home
Due to bad weather and train cancellations’ an employer could suggest to its staff working from home. It could be a win-win situation for both. Using laptops and smartphones from home do not influence on working activity. Employees still can meet deadlines, stay safe at home and even save time and money.
Consider reviewing policy and predict all possible scenarios. The best option for a company is to include all force majeure situations “bad weather conditions”, “public transport disruptions” etc. into the company’s policy. As a result in the case of such occasions the employee will know how to act and the employer will protect itself and their staff.
Lone working app
MyTeamSafe is specifically designed to simply keep the business in control (www.myteamsafe.com). It is a quick to set up and simple to operate application with a range of affordable subscriptions that provides the whole organisation with a comprehensive, flexible and robust safety solution. You can choose and adjust any strategy that is suitable for the Company. Staff must regularly check-in. Late check-ins are audited, monitored and escalated using app notifications, emails and text (SMS). What is more, a central web dashboard allows you to manage and monitor users as well as their locations.
Companies have a duty of care to look after their staff at all times and this includes when they are travelling for Business (whether this is in their own country or abroad). Employees also need to take extra care whilst travelling. Here are some things to consider to help keep you safe when you are on your next business trip:
Companies should ensure their travel insurance policy provides adequate accident, health and emergency response benefits for traveling employees.
Employees should have access to a travel assistance provider, especially when travelling abroad. They will be able to provide assistance in case of theft and delays and cancellations etc.
Employers should establish a method for tracking employee travel and develop a communication system for emergency situations.
Employers should carry out a risk assessment for any employees that are taking prescription medication or who have a known medical condition to ensure they are safe and fit to travel.
Do not pack your passport in luggage that you are going to check in as this can either be lost or stolen. Keep it with you at all times and make sure it is secure.
Keep a mobile phone with you at all times and ensure that the battery is kept charged up.
Ensure any prescription drugs are with your hand luggage at all times.
You may wish to keep some over the counter drugs with you too so that you can start treatment at the first sign of illness.
Always keep your carry-on baggage in sight.
Stay alert and be especially vigilant when travelling through a security checkpoint and whilst waiting in a lobby or terminal.
Whilst on the plane always keep your laptop underneath the seat in front of you. This way you can keep it safe and it is less likely to get damaged than in an overhead locker.
If renting a vehicle ensure you know how to use all the lights and know where all the emergency equipment is before leaving the building.
Make sure all routes are well planned and only pull over in well lit, busy areas if necessary.
Lock your car doors whilst driving and pack valuables and laptops etc. in the boot.
Ensure you are aware of the local driving laws and ensure that you adhere to them.
Stay on main roads and do not take unknown shortcuts.
When staying in a hotel try not to stay on the ground floor as you are more vulnerable to break ins.
Ensure your hotel windows and doors are always locked and make sure any valuables are locked in the safe.
Make yourself aware of the escape routes, elevators and phones.
Always check who is at your door using the peep hole and if you are unsure do not answer the door or phone to reception to check if it is staff.
Whilst walking around do not talk on your mobile phone – you could be easily distracted and get lost or your phone could be stolen.
Ensure all valuables are safely stored on your body and do not leave wallets in back pockets as these are easy targets for pick pockets.
Do not forget to log on MyTeamSafe on your smartphone to stay safe.